Food Science Seminar Policies and Procedures

Date and time slots

Seminar slots are assigned by lottery.  Those who have a grade of Incomplete from the previous semester go first.  Students who must have a specific date due to extenuating circumstances (job assignments, advisor availability, etc.) must put their request in writing, provide justification for special consideration, and give it to the seminar chair, prior to the lottery, for consideration.  If there are any conflicts that are not resolvable, trades may be arranged before the end of the lottery session.  Final schedule will be posted on the department website.
A student, with the approval of his/her advisor, may change dates later in the semester only if they can find another student willing to trade with them.  In this case, both students must receive approval from their advisor and the seminars must be of a similar amount of scheduled time. It is the responsibility of the students involved to notify the seminar chair, in writing, of the change. Since the website schedule will need to be revised and because of time restrictions for circulating seminar announcements, students may not change dates after the due date for submitting the seminar title and Abstracts.


All students registered for seminar must attend every seminar.  There will be attendance sheets placed in the front of the auditorium/conference room.  Be sure to sign in upon arrival.  Late arrivals may be penalized at the discretion of the seminar chair.
Excused absences must be approved by the seminar chair (at his/her discretion) for circumstances that are unplanned or cannot be avoided, such as a last-minute change in work assignments or a bona fide illness. As of Fall 2016, part-time students registered for seminar must attend seminar virtually via electronic means provided by the Food Science Graduate Program. All full-time students and all Food Science faculty are also expected to attend every seminar.

Pre and Post-Seminar Responsibilities


1. Title and Abstracts (short and long version, see sample A and B respectively) should be submitted by the second week of class by ALL the students registered for this class, even if you will present last. Your seminar title and abstracts should be approved by your advisor and submitted via email to, as an MS Word attachment. Your seminar title and short abstract will be announced by email to food science graduate students, Cook College people, other interested parties and posted on Graduate Student bulletin boards in the Food Science building.
2. The Tuesday before your seminar date. Your advisor should approve your PowerPoint presentation. Remind your faculty advisor that they should be prepared to introduce you.

Time allowances for Seminar Presentation

M.S. Plan A & Plan B presentation 20 min.
Initial Ph.D. presentation 25 min.
Final Ph.D. presentation 30 min.
Question/Answer period of about 5 min., or as moderated by Seminar Chair


Refreshments and Clean-up Duty

Food must be purchased by the students giving the seminar on the day of their presentation. Ms. Koch (room 107) will provide them with a credit card that can be used at approved stores. It is also the responsibility of the student(s) giving the seminar to cleanup the remaining of the refreshments after they have completed the evaluation session. No food will be available on the day of the first seminar.